Invitation to participate in a Request for Proposal for system maintenance services

EU subsidies

Dear Sir or Madam,

We invite you to participate in the Request for Proposal entitled: 15/12/2017 – Maintenance Services of the Motivizer Platform – RFP Proposal
Proceeding number: MOT 15/121/2017

Subject of the purchase: Motivizer Sp. z o.o. with headquarters in Warsaw, ul. Hanki Czaki 2/18, 01-588 Warsaw, registered in the National Court Register kept by the District Court for the Capital City of Warsaw, XIII Commercial Division of the National Court Register under the number KRS: 0000493006, NIP 521-366-42-06; REGON 147053465 – invites you to submit an offer for: Maintenance services of the Motivizer canteen platform (RFP Proposal)

Details regarding the subject of the RFI request and how to submit a response are described below:

Start date: December 15, 2017, at 3:00 PM
End date: December 29, 2017, at 5:00 PM

Contact person for the proceeding: Michał Majecki is available by e-mail: or by phone: +48 515 113 130

1.Detailed description of the order

The subject of the request is technical support services for the Canteen Platform during the period January-December 2018.
Detailed information regarding the scope of areas will be presented after signing the NDA agreement (Maintaining Confidential Information).

2.Responses to this request should include:

  • Proposal of SLA terms
  • Proposed procedures and process documents
  • List of project team members with their resumes
  • References in similar projects (canteen system)
  • Valuation of work performance in net amounts and payment schedule

3. Contractors who have the right to participate in the proceeding are those who:

  • have the right to perform a specific activity or task, if the law imposes the obligation to have such authorizations,
  • possess the necessary knowledge and experience and have the technical potential and people
  • capable of carrying out this order, especially in the last 5 years they have implemented at least one project for the construction, implementation, and maintenance of a canteen system in JEE technology,
  • are in an economic and financial situation ensuring the proper execution of the order,
  • are not excluded from the proceeding.

4. Reasons for rejecting the offer
The offer may be rejected if at least one of the following reasons is:

  • it presents a grossly low price,
  • its content does not correspond to the content of the request,
  • it is submitted by a contractor excluded from participation in the proceeding,
  • it is submitted after the deadline for submitting offers,
  • it is invalid based on separate provisions.

5. Criteria for evaluation and description of how points are awarded
a. Price – 50% Number of points for the criterion = (lowest price among all offers / Contractor’s price) * 100 pts.
b. Competence related to JEE technology – 25%:

  • 100 points for experience in implementing at least five system implementation projects using JEE technology
  • 50 points for experience in implementing at least three system implementation projects using JEE technology
  • 25 points for experience in implementing at least one system implementation project using JEE technology

c. Project Management Skills – 25%:

  • 100 points for assigning a project manager with Prince 2 Practitioner or equivalent certification,
  • 50 points for assigning a project manager with Prince 2 Foundation or equivalent certification,
  • 0 points otherwise;

6. Deadline and form of submission of the offer

  • The deadline for submitting the offer is December 29, 2017, at 5:00 PM.
  • The offer can be submitted by mail or electronically to the following address: